It represents activities from engineering completion up to construction beginning and material/equipment delivery to site. Normally this is run as support to client procurement and to assure construction schedule is met.
Vendor List for all subcontracts and equipment going to be purchased shall be prepared and agreed with the client. Crucial in this phase is to define the Contract Strategy (i.e. unique main subcontractor vs. main subcontractors, Lump Sum Turn Key/ Unit price/ reimbursable).
At the end of Engineering all documents are grouped accordingly the Working Break-Down Structure and the relevant Request For Quotation (RFQ) including drawings, general documentation, etc. are forwarded to Subcontractors and Vendors. Part of this activity is to solicit a relevant offer from them.
As part of procurement support, Subcontractors and Vendors Audit is providing assurance of their reliability, including quality and business continuity, and their delivery in time capability.
As soon as the offers from Subcontractors and Vendors are collected, they are analysed for completeness and conformity to RFQ. This phase include phone call and meeting with Subcontractors and Vendors to clarify scope of work, deviations in the bidding documents.
This step aim is to verify that all the requirements, as indicated in RFQ package, are properly taken into consideration in the bids, and so the offers are technically and economically comparable. The final recommendation is issued to let the client procurement department to choose the optimal bids and to issue the order.
Subcontractors and Vendors documentation and dwgs review, provide any clarification that might be needed, inspects Subcontractors and Vendors premises, to verify that the work progress, and so the material delivery to site, is in accordance with the project general schedule.
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